LootCRM: Invoices & VAT

LootCRM is the paperwork side of a small trade or service business, on your phone. Raise a quote on the doorstep, turn it into an invoice when the job is done, photograph the receipt before you lose it, and see exactly what you owe Revenue at the end of the period.

Built for one-van operations, installers, engineers and small service firms — the people who do the work and then have to do the books.

QUOTES, INVOICES AND RECEIPTS
Send a professional quote, convert it to an invoice in one tap, and issue a receipt when it is paid. Sequential invoice numbering with no gaps, as required for VAT.

WORK ORDERS AND SCHEDULING
Schedule jobs, record what was done on site, capture a signature, and turn a completed job into an invoice without retyping it. Set the next service date before you leave.

SNAP A RECEIPT
Photograph a receipt and the supplier, date, total and VAT are read on the device. Anything that could not be read is asked for rather than guessed, because a total read off a photograph is a reading, not a fact. The document is stored with the expense as evidence.

EXPENSES AND VAT
Track what you spend and what VAT you can actually reclaim. LootCRM tells you when VAT cannot be claimed and why — a payment-processor receipt names the processor rather than the seller, an EU business-to-business supply is reverse-charge, goods from outside the EU are imports.

VAT RETURNS AND ACCOUNTS
See your VAT position for any period: bi-monthly, quarterly, half-yearly or annual. Output VAT on sales, input VAT reclaimable on purchases, and the net figure. Export a working paper that shows your accountant how every figure was reached, and flags anything that did not line up.

CUSTOMERS AND JOB HISTORY
Every customer's quotes, invoices, payments and completed work in one place, so you can answer "when were you last out?" without searching an inbox.

WORKS WITH THE WEB APP
Everything syncs with the LootCRM web app, so you can work on the phone on site and finish the paperwork at a desk.

HONEST ABOUT LIMITS
LootCRM helps you prepare your figures. It is not a filing service and not tax advice — the figures are yours to check and yours to file.