HVAC Estimate & Invoice

HVAC Estimate & Invoice is an estimate and invoice app built for HVAC technicians and heating and cooling contractors. Quote the system swap before you leave the driveway. Add each job, let the calculator price hours, equipment and materials and the trip fee, and send a professional PDF estimate. When the customer signs, turn the estimate into an invoice in one tap.

Everything works offline. No account needed. Your first 3 estimates are free.

WHY HVAC TECHS USE IT
Most HVAC technicians and heating and cooling contractors write the numbers on paper, type them into a quote at night, and type them again for the invoice. With HVAC Estimate & Invoice, the customer, job, work items, equipment and materials and labor go in once at the walkthrough. Every step after that reuses them.

PRICE THE JOB ON SITE
• Add the customer and job, then each job
• Quick picks for common HVAC work: AC and furnace replacement, Heat pump installs, Tune-ups and maintenance, Repairs, Ductwork, Thermostats
• The HVAC calculator suggests hours, equipment and materials and the trip fee from your saved rates
• Every suggested line stays editable
• See a running total for each item and for the whole job

SEND A PDF ESTIMATE THE CUSTOMER CAN TRUST
• Create a professional HVAC estimate in one tap
• Your business name, contact details and license on every page
• Work items broken into labor, equipment and materials and fees
• Add notes such as warranty, deposit and scheduling terms
• Download the PDF or send it by text, email or any app on your phone
• PDFs are created on the device, no internet needed

GET APPROVAL ON THE SPOT
• Hand your phone to the customer to sign on the signature pad
• Or record that they approved by text, email or phone call
• The total is shown clearly before they sign
• The approval date is saved with the estimate

CONVERT ESTIMATE TO INVOICE IN ONE TAP
• Turn an approved estimate into an invoice without retyping anything
• Customer, work items and totals carry over

GET PAID FASTER
• Record full or partial payments by cash, check, card or bank transfer
• See what is paid, partial, unpaid and overdue at a glance
• Send a friendly or firm payment reminder by text or email, with the invoice attached

WORKS OFFLINE, ON THE JOB SITE
• Every screen works without signal, in basements, attics and on rural jobs
• Your customers, estimates and invoices stay on your phone
• No account or sign-up required
• Export a backup file to Files, Google Drive or anywhere you choose, and restore it on a new phone
• Export your jobs as a CSV spreadsheet

ALSO IN THE APP
• Customer list with job history
• Business profile with your rates, labor cost and trip fee

PRICING
Your first 3 estimates are free, so you can try the whole flow on real jobs. Upgrade to Pro for unlimited estimates, invoices and reminders:
• Pro Monthly: $9 per month
• Pro Yearly: $90 per year
• Pro Lifetime: $299 one-time payment

FREQUENTLY ASKED QUESTIONS

How do I write a HVAC estimate on my phone?
Pick the customer, add each job, and let the calculator suggest hours, equipment and materials and the trip fee. Every line stays editable. Tap Create Professional Estimate to get a PDF with your business name, line items, notes and a signature line.

Does it work without internet?
Yes. Every screen works without signal and your data stays on your device. No account is needed.

How does the customer approve an estimate?
Hand your phone to the customer to sign, or record that they approved by text, email or phone call. The approval date is saved with the estimate.

Can I turn an estimate into an invoice?
Yes. Convert an approved estimate into an invoice in one tap. The customer, work items and totals carry over, and you can record partial payments and send payment reminders.

Who is it for?
HVAC technicians and heating and cooling contractors who quote system replacements, tune-ups, repairs and ductwork.

Download HVAC Estimate & Invoice and send your next HVAC estimate from the job site.