DistriBook - Distribution CRM

About DistriBook - Distribution CRM

DistriBook is an all-in-one business management app designed for administrators, managers, HR teams, sales representatives, and field staff. It brings daily operations together in one secure and easy-to-use workspace, helping teams work faster, maintain accurate records, and monitor business performance from anywhere.

From staff attendance and payroll information to sales orders, customer visits, inventory, vehicle stock, payments, expenses, and reports, DistriBook gives authorized users the tools they need based on their assigned roles and permissions.

Staff and HR Management
Manage your workforce and day-to-day HR activities with:
- Staff profiles, contact details, departments, and employment information
- Staff photos and active or inactive employment status
- Attendance schedules and required working hours
- Real-time attendance summaries for present, absent, late, inside, outside, and not-started staff
- Biometric attendance ID assignments
- Leave requests, approvals, rejections, cancellations, and leave balances
- Salary types, basic salaries, hourly rates, daily rates, and overtime rates
- Staff allowances, bonuses, and payroll-related settings
- Taxable, EPF, and ETF allowance configurations

Sales and Order Management
Keep sales activities organized from order creation to delivery:
- Create and manage customer orders
- Monitor order and delivery progress
- Manage preorders and pending deliveries
- Follow invoice and billing activity
- Start and manage daily route runs
- Track missed customers and no-sale visits
- Review daily vehicle sales summaries

Customer and Route Management
Improve customer service and field operations with:
- Customer profiles and contact information
- Customer balances and outstanding amounts
- Route-based customer assignments
- Customer visit and follow-up management
- Missed-customer tracking
- Debtor and balance ageing reports

Inventory and Product Management
Maintain accurate stock across warehouses and vehicles:
- Browse products and current stock levels
- Receive supplier stock through GRN entries
- Manage warehouse stock adjustments
- Record damaged, expired, lost, or found stock
- Load stock into vehicles and process vehicle returns
- Create reusable vehicle load templates
- Track product stock movements and history
- Review bundles and promotional offers
- Generate stock audit reports

Payments and Expenses
Maintain better control over daily finances:
- Receive and review customer payments
- Track invoice dues and opening balances
- Submit business expenses
- Review and approve expense requests
- Access daily account summaries

Vehicle Operations
Manage mobile sales and distribution activities:
- Vehicle stock loading and returns
- Vehicle stock adjustments
- Daily vehicle stock and sales summaries
- Vehicle day-closing workflows
- Vehicle sales end reports
- Load, return, and vehicle-day PDF reports

Warranty and Service Management
Support customers after a sale with:
- Warranty lookup using product serial numbers
- Warranty extension management
- Customer warranty verification
- Service and repair claim creation
- Warranty service tracking

Reports and Business Insights
Access operational information and downloadable reports, including:
- Vehicle sales end reports
- Vehicle day, load, and return reports
- Product stock reports
- Stock tracking history
- Stock audit reports
- Daily account reports
- Debtors and outstanding-balance reports
- PDF downloading and sharing

User Access and Administration
Protect business information with role-based access:
- Create and manage system users
- Activate or deactivate user access
- Manage branches, warehouses, and business settings
- Provide each team member with access only to their authorized work areas

DistriBook helps businesses simplify administration, improve staff accountability, manage distribution activities, and make informed decisions using accurate, up-to-date operational information.