ProCafe

Run the shift and keep the evidence together. ProCafe brings daily operations and food-safety records into one workspace for cafes, delis, bakeries and growing food businesses.

Staff record work where it happens. Managers see what needs attention, follow up on missed checks and find records across one site or many.

DAILY CHECKS AND FOOD SAFETY
• Opening, closing and cleaning routines, temperature records and photo evidence.
• Safe-range warnings, corrective actions, incidents and inspection exports.
• Supplier deliveries, batch and lot traceability, recalls and allergen records.
• Save supported checks and readings offline, then sync when connected. Management and training workflows require a connection.

SAFETY AND SITE RECORDS
• Chemical registers with safety data sheet references, hazards, storage, exposure controls and PPE.
• Structured risk assessments with controls, responsible people and review dates.
• Fire-equipment registers, drill records and certificate references.
• Manually authored food-safety plans, process steps, hazards, critical controls and reviewed versions. SFBB fields are available for England and Wales sites.
• Document expiry dates, renewal responsibilities and in-app reminders.

MAINTENANCE AND FOLLOW-UP
• Report equipment faults and track service, calibration and inspection history.
• Record contractors, equipment or property repairs, bookings, quotes, invoices, costs and warranties. These are internal records; ProCafe does not book or pay contractors.
• Review supplier specifications and affected dishes when ingredients change, before updating published allergen information.
• Track complaints, investigation, responses, resolution and category trends.

TRAINING AND TEAMWORK
• Complete awareness courses with lessons and knowledge checks; keep completion records and share optional, expiring verification links. These are internal completion certificates, not accredited qualifications.
• Track instruction, competency reviews and training renewal dates.
• Share handovers, announcements, stock requests, rotas, time off and document acknowledgements.
• Use role-based access and switch between authorised sites in different countries.
• Individual staff PINs are available on a shared online browser kitchen tablet.

MANAGER OVERSIGHT
• In-app due-check reminders, missed-check notifications and optional owner escalation.
• Internal audits with findings and corrective actions.
• Inspection PDFs and expiring, revocable links to selected evidence documents.
• Searchable registers and published staff guidance, with reviewed versions and audit history.

PRO PROCEDURES AND LABELS
• Versioned procedures, exact-version staff acknowledgement and procedure quizzes.
• Kitchen prep labels and supported regional retail-label workflows.
• Pro features require Pro access. Core trials include Core features.

BLUETOOTH TEMPERATURE CAPTURE — PREVIEW
Review and confirm a probe reading before saving. Physical hardware compatibility is not yet verified; manual temperature entry remains available.

Use local units, time zones and available regional starters. Review plans and local requirements before use. ProCafe supports record keeping; it does not certify compliance or replace registration, required training or official verification.

A ProCafe business account is required. Some setup uses the companion web app. Feature availability depends on your plan, role and location.