VAI-M: Phòng họp không giấy

VAI-M is a paperless meeting platform that comprehensively supports smart meeting processes: creating meeting minutes, summarizing key points, assigning tasks, tracking progress, and centrally storing data. It's considered a strategic tool to help individuals and businesses optimize work performance and enhance competitiveness.

Comprehensive features for effective meetings:

• Automatic meeting minutes creation: Automatically records and creates minutes in a standard format, ensuring accurate, complete, and consistent content, eliminating reliance on manual note-taking.

• Smart content summarization: Helps quickly grasp key points, important decisions, and action plans without needing to re-listen to the entire meeting.

• Direct task assignment during meetings: Helps define tasks, responsible persons, work requirements, and deadlines arising after the meeting.

• Closely track progress and reminders: Supports the management and control of work progress after meetings through automatic deadline reminders and integration with other enterprise work management systems.

• Digitize documents and securely store them: All documents and meeting history are digitized and centrally stored, making data retrieval and verification easy and fast.

Thanks to these features, each meeting is not just a discussion but truly creates value and drives breakthroughs for the business.

VAI-M supports increased meeting security.

• Complete and secure storage: All meeting recordings are fully and securely stored digitally. This helps prevent document loss or information leakage compared to storing paper minutes or scattered audio files on personal devices.

• Document access control through authorization: By digitizing all meeting documents, businesses can manage data centrally, making access control easier and more stringent.

• Reduced human risk: Automated meeting minutes generation using standard forms and automatic recording ensure information is synchronized and accurate. This minimizes manual intervention in content, thereby reducing information inaccuracies or data leaks during the recording and compilation process by secretaries.

How VAI-M changes meeting culture in businesses

The VAI-M solution changes meeting culture by transforming formal, ineffective meetings into a paperless, automated, and results-focused model.

Here are the specific changes this solution brings to the company's meeting culture:
• From "meet and leave it at that" to "meet to produce results": Instead of discussion points being forgotten or employees being unclear about their responsibilities, VAI-M allows tasks to be assigned directly during meetings with full information about the person responsible and the deadline. The system also closely monitors progress and provides reminders, ensuring that all decisions are implemented.

• Digitizing the entire process (Paperless Meetings): Eliminating the culture of using bulky paper documents, VAI-M digitizes all documents and manages meeting rooms centrally, helping to avoid scheduling conflicts and save on printing costs.

• Automating the role of secretary: Instead of relying on manual note-taking, which is prone to errors and omissions, this solution acts as a smart secretary. VAI-M automatically records, securely stores, and accurately creates meeting minutes in a standardized format.

• Optimize time and focus: With intelligent content summarization features, participants can quickly grasp key points and make important decisions without spending too much time reviewing the entire meeting.

VAI-M is not just paperless meeting software, but a strategic solution that helps businesses change the way they organize and leverage the value of meetings. From automatically creating minutes, summarizing content, assigning tasks, and tracking progress, VAI-M helps each meeting truly produce concrete results.