Protokey: Handover reports

Record move-ins and move-outs room by room, with photos and meter readings. Both sides sign on site or via a link, and the PDF arrives by email. The key log always shows who has which key.

Download Protokey and start right away – no sign-up, with a sample house to try things out.

Room by room, done in minutes.
Pick the property and unit, tap the rooms and mark the condition of each item. Defects get a photo and a note – right where they belong.
• Move-in, move-out, interim inspection and more
• AI suggestions from photos or dictation – you check and confirm
• Good, signs of wear, defect or missing

Meter readings and keys included.
Electricity, gas, water, heating – with meter number and reading. Plus the keys handed over or returned, linked to your key log.
• Let the app read the meter from a photo
• Take keys straight from the key log
• Comparison with the move-in, deposit settlement as PDF

Signed, finalised, sent.
Everyone signs on your device or via a link on their own phone. Then the report gets a number and can no longer be changed.
• Tenant link: view the report, report damage – no app
• PDF with number and checksum by email
• Every signature with name and time

Every key. Always accounted for.
Front door, flat, cellar, mailbox: see at a glance what's in stock, what's handed out and what's overdue.
• Filters: in stock, handed out, overdue
• Reminder when the return date passes
• Report as lost or mark as destroyed
• Up to 3 photos per key – camera or gallery
• A symbol for every type: front door, cellar, garage, fob …
• Thumbnail right in the key list
• Several keys in one step
• Return date and note
• QR tags to print and scan

All properties and units in one place.
Add buildings with units, owner and contact person. Reports and keys belong directly to the property.
• Rental properties with any number of units
• Reports and keys per unit
• Property file with deadlines, reminders and meter history

Made for everyone who hands over doors.
• Private landlords: One or two tenant changes a year – no templates, no paperwork.
• Property managers: Many properties, one team, clear roles and a shared key log.
• Estate agents: Handovers on sale or rental, properly documented.
• Caretaker services: Hand keys to contractors and know when they come back.

Three steps to a finished report.
1. Add a property: Address, units and parties – entered once, reused every time.
2. Record the handover: Capture rooms, conditions, photos, meters and keys on site.
3. Sign together: On site or via a link. Finalise, and the PDF goes to everyone.

A report you can rely on.
• Tamper-proof: Finalised reports can no longer be edited. The PDF carries a number and a checksum.
• Data in the EU: Stored in data centres in the European Union, transferred encrypted.
• Works without signal: Drafts and photos stay on the device, even in the basement – they upload later.

Start for free.
• Free: For your first tenant change. 1 handover report (PDF with watermark), Key log up to 10 keys, Sign on site and via a link
• Landlord: Subscription for landlords with several units. Unlimited reports without watermark, Unlimited keys and QR tags, Compare move-in and move-out
• Management: Subscription for property managers and teams. Everything in Landlord, Team with roles and permissions, Shared key log
Only the occasional handover? Single reports without a subscription: 1 for {single1}, 3 for {single3}. Prices incl. VAT; the app shows the price for your country.

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