Hotel Breakfast - Meal Manager

Still managing hotel breakfast with paper lists or spreadsheets? Manual breakfast registration is slow, difficult to hand over, and easy to get wrong. Unlisted rooms may be admitted, the same room may claim breakfast twice, and finance teams often have to re-enter everything after service ends. Meal Manager gives hotels, B&Bs, inns, guesthouses, and other lodging businesses a simple breakfast check-in workflow—especially when their PMS does not connect to the front desk or restaurant. No complex setup or system integration is required. Prepare the breakfast plan, share it by QR code, check guests in by room number, and export a complete report when breakfast is over. BREAKFAST PLANS PREPARED BY FINANCE Finance or hotel management can maintain room types, room numbers, complimentary meal allowances, adult and child prices, and accepted payment methods. Create a breakfast plan for each date and clearly define which rooms include breakfast and how many complimentary meals each room receives. QR CODE HANDOFF Once the breakfast list is ready, generate a QR code and send it to the front desk or restaurant team. Staff can scan the code on another device to import the plan. There is no need to re-enter room numbers, share a spreadsheet, or connect to a PMS server. FAST ROOM-BASED CHECK-IN When a guest arrives, staff enter the room number to see: Whether the room is included in the breakfast plan The complimentary allowance for that room The number of adults and children already registered The remaining breakfast allowance Any over-limit usage Previous check-in activity Checking every visit against the approved room list helps prevent unlisted access, room-number misuse, duplicate claims, and missed records. OVERAGE AND PAYMENT RECORDS When the number of diners exceeds the complimentary allowance, staff can record the extra charge and payment method or approve a complimentary waiver with a reason. Each decision remains attached to the room record, giving finance a clear trail after service. EXPORT BREAKFAST REPORTS After breakfast, export the check-in report for finance and management. Reports can be used to review: Actual breakfast attendance Adult and child diner counts Checked-in and absent rooms Complimentary allowance usage Over-limit diners Charges and payment methods Complimentary waivers Unplanned or exceptional check-ins Daily food demand and operating trends These records help finance and food-and-beverage teams compare occupancy with actual breakfast attendance, improve purchasing and staffing decisions, and understand breakfast costs more accurately. BUILT FOR HOTELS WITHOUT PMS INTEGRATION Meal Manager is ideal for independent hotels, B&Bs, inns, guesthouses, serviced apartments, resorts, and breakfast venues that do not have a PMS—or whose PMS does not connect to restaurant operations. The workflow stays simple: finance prepares the plan, the front desk or restaurant scans the QR code, staff check guests in by room number, and finance receives the final report. No account or server is required. Data is stored locally on the device, with support for both iPhone and iPad.