ZOYO: Club Management

ZOYO is the all-in-one platform for running your youth sports or activity club. Bring scheduling, payments, and parent communication together, and let Zoe, our AI assistant, handle the busywork alongside your team. WHY CLUBS CHOOSE ZOYO One app replaces the spreadsheets, group chats, and payment links you juggle today. Coaches, families, team managers, and the people running operations all work from the same source of truth, so nothing falls through the cracks. SCHEDULING AND SESSIONS Build weekly team schedules with auto-generated sessions, or add one-off training, games, and events. Families see what is coming up on a simple home feed and can sync the schedule to their phone's calendar. ATTENDANCE AND CHECK-IN Mark athletes present or absent per session, and let parents RSVP in advance so coaches know who is coming. Generate QR codes for fast check-in at sessions and events. TEAMS AND ROSTERS Create teams with capacity, age windows, and coach assignments. Choose invite-only or a public catalog. Enroll athletes, assign jersey numbers, and view rosters with contact info. Hand a team to a volunteer manager who runs its schedule without access to the rest of the club. CHAT AND COMMUNICATION Every team gets its own chat channel. Message parents and coaches privately, create group chats, and send announcements to the whole club, one team, or selected families. Share photos, videos, and documents securely, react to messages, and mute conversations. PAYMENTS AND BILLING Bill families for memberships, sessions, events, and one-off or recurring drop-in sessions they book individually. Send one-time invoices or set up weekly, monthly, or annual plans with automatic billing. Families manage their own plans through a self-service portal, and clubs track a full history of invoices, payments, and refunds. AGREEMENTS AND WAIVERS Publish club agreements, written in the app or uploaded as a PDF, and collect acceptance when a family joins a team or applies to a tryout. PROGRESS AND ACHIEVEMENTS Define custom skills, rate athletes per session, and watch improvement over time. Award custom achievement badges that show up in athlete profiles. Parents follow their child's progress across every team. EVENTS AND GAMES Create games, tournaments, and social events with RSVPs, record scores, and design brackets including round robin, single and double elimination, groups, and Swiss with auto-generated fixtures. VOLUNTEER COORDINATION Set up rotating duty slots like snack duty with weekly sign-ups so the load is shared fairly across families. REGISTRATIONS AND TRY-OUTS Publish registration and tryout forms with custom questions on a page branded with your club's logo and colors, review applicants, and place the ones you accept onto a team. FOR FAMILIES Manage multiple children, track enrollments across teams, store emergency contacts, and invite co-parents to co-manage a child. Push notifications keep you on top of RSVP reminders, schedule changes, announcements, and billing updates, and you choose which ones you receive. MEET ZOE, YOUR AI ASSISTANT Zoe works alongside your team, not in place of it. Ask in plain language to create sessions and events, manage attendance, draft invoices, set up duties, build tournaments, onboard families, invite staff, and pull attendance summaries with trends. Upload a PDF, spreadsheet, or document and ask Zoe about it. Coaches can dictate rough notes after a session and let Zoe turn them into draft assessments and badge awards. Zoe respects your club's privacy by design: it never reads the contents of your conversations. BUILT FOR EVERY ROLE Coaches run sessions and track progress. Families stay connected and keep up with payments and updates. Team managers run their team's schedule. The people running operations handle billing, rosters, registrations, and tournaments. Everyone gets the in-app Help Center and support tickets. Bring your whole club into one place with ZOYO.