Apex Rental Pro

Apex Rental Pro is the complete business management platform for event rental companies — built for the field, designed for growth. Manage your entire operation from your phone: events, inventory, quotes, contracts, invoices, crew time tracking, and more.

EVENT MANAGEMENT
View, create, and manage rental events with full customer details, itemized inventory, and GPS-linked job locations. Tap to call, email, or navigate — right from the event screen.

QUOTES & BOOKINGS
Build polished, itemized quotes in minutes with automatic pricing — delivery fees, taxes, discounts, and deposits calculated instantly. Email quotes and convert to confirmed bookings with a single tap.

INVENTORY MANAGEMENT
Browse inventory by category, check real-time availability across all events, and manage stock from anywhere. Live availability tracking means you'll never overbook again.

TIME CLOCK & PAYROLL
Employees clock in/out with GPS capture on every shift. View timesheets with hours and pay totals. Admins can review, edit, and approve entries across the crew — with GPS map verification on every punch.

CUSTOMERS & CONTRACTS
Access your full customer database from the field. View event history, send contracts for e-signature, track signing status, and stay connected to every client.

INVOICES & PAYMENTS
Email professional PDF invoices on the spot. View complete payment breakdowns — delivery fees, taxes, deposits, and totals — for any event, any time.

LAYOUTS & PRINT SHEETS
Access saved floor plan layouts, download crew setup PDFs, and generate optimized delivery route sheets with travel time estimates for any date range.

ANALYTICS
Track revenue trends, top-rented items, monthly breakdowns, and event volume with real-time visual charts.

TEAM MANAGEMENT
Create accounts, assign roles (Employee, Manager, Admin), and configure granular permissions for exactly what each team member can see and do.

SECURITY
Two-factor authentication, passkey support, per-device session tracking, encryption at rest, and remote logout from any device at any time.

BUILT FOR THE FIELD
A clean, dark-mode interface engineered for real-world use — fast, touch-optimized, and offline-resilient. Customizable drag-and-drop dashboard, pull-to-refresh, and intuitive navigation keep your crew moving.

Syncs with your web dashboard, Google Calendar, and Stripe payments — one connected platform from the office to the job site.