ReceiptFile: Business Expenses

ReceiptFile keeps business expenses and their receipts together, from everyday purchases to year-end preparation. Built for Canadian freelancers, contractors and small business owners, it helps you scan receipts offline, organize expense records and export files for your accountant.

ReceiptFile is an offline receipt scanner and business expense tracker for Canadian freelancers, contractors and small business owners. Keep receipt photos and PDFs connected to your expense records, then export an organized package for your accountant at tax time.

Scan and review receipts
Take a photo or import a JPEG, PNG or PDF saved on your device. On-device text recognition suggests the merchant, date, total and tax amounts to reduce typing. Review and correct the details before confirming, or save them to check later. You can also enter expenses manually.

Keep business expenses organized
Store a copy of the original receipt with its expense record. Choose a category, add notes, record refunds and set the business-use percentage for mixed purchases. Keep separate businesses organized in one app.

Record Canadian receipt taxes
Keep GST/HST, PST/RST and QST amounts alongside each purchase. Review your records in Canadian dollars. For receipts in a supported foreign currency, enter the converted CAD total and a note about the conversion.

Find the receipt you need
Search expense records by merchant, date, amount, category or notes. Browse a monthly calendar, open a day's records or review a whole year. Find entries that still need checking and return to the saved receipt to verify the details.

Prepare your year-end records
Export a ZIP package for each business and year with CSV expense records, category summaries, original receipt files and change history. Open the CSV files in your spreadsheet app or pass the package to your accountant for review.

Work offline, without an account
Scan, review and organize receipts on your device. Your receipt images, recognized text and expense records are processed and stored locally. No sign-up or bank connection is required.

Back up your receipt collection
Create a password-encrypted backup of your businesses and years, and restore it when needed. Keep a separate copy on a computer or USB drive and store your password safely. Backups are manual; losing your phone or uninstalling the app can remove local records. CSV and accountant ZIP exports are not password-encrypted.

ReceiptFile helps organize records for bookkeeping and tax preparation. It does not calculate tax deductions, file tax returns or submit records to the Canada Revenue Agency. Scanned details need your review, and recorded totals are not confirmed deductible amounts.

The app interface is currently available in English.

Support: [email protected]